This guide explains the process of receiving goods from a vendor without creating a purchase order (PO) in Tijarah360. This feature allows you to manage incoming stock efficiently even if there is no pre-existing PO.

Step 1: Select "Accept Goods Without a Purchase Order"

• Navigate to the Receive Goods section and choose the Accept Goods Without a Purchase Order option.
  Use Case: Use this when you receive unscheduled or ad hoc stock deliveries from a vendor.

Step 2: Enter Order Information

1. Order Date: Select the date when the goods were received.
   Example: "27/11/2024"
2. Delivery Date: Enter the date when the goods are expected to be fully delivered.
   Example: "28/11/2024"
3. Vendors: Choose the vendor supplying the goods.
   Example: "Al Riyadh Suppliers"
4. Ship To: Specify the location where the goods are being delivered.
   Example: "Riyadh Warehouse"
5. Bill To: Specify the billing address.
   Example: "Tijarah360 HQ"
6. PO Discount: Apply any applicable discounts offered by the vendor.
   Example: "10%"
7. Vendor Invoice Number: Enter the vendor-provided invoice number for tracking purposes.
   Example: "12456798765"
8. Fees & Freight: Add any additional charges for processing or delivery.
   Example:
   • Fee: "50 SAR"
   • Freight: "75 SAR"

Step 3: Add Products

1. Use the search bar to locate the products being delivered by their Product Name, SKU, or Box SKU.
   Example: Search for "Juice" or SKU "7882517228482."
2. For each product, provide the following:
   • Unit Cost: The price per unit of the product.
     Example: "3 SAR"
   • Quantity: The number of units received.
     Example: "100 units"
   • The system will calculate:
     • Total Discount
     • Total VAT (%)
     • VAT Amount
     • Total Price
3. Expiry Date: If applicable, input the expiry date for perishable products.
   Example: "31/12/2024"

Step 4: Review Order Summary

At the bottom of the screen, verify the Order Summary, which includes:

• Item/Quantity: Total products and units received.
• Fees & Freight: Any additional costs applied.
• Subtotal: The cost before discounts and VAT.
• Discount: Any applied discounts.
• VAT: The tax amount.
• Total: The final payable amount.
  Example:
  • Subtotal: "300 SAR"
  • Discount: "30 SAR"
  • VAT: "40.5 SAR"
  • Total: "310.5 SAR"

Step 5: Add Notes or Messages

• Message to Vendor: Enter any specific notes or instructions regarding the delivery.
  Example: "Ensure all boxes are sealed and labeled correctly."

Step 6: Finalize Goods Receipt

• Once all details are entered and verified, click the Receive Goods button to complete the process. The stock levels will be updated automatically.

Example Workflow: Receiving Goods Without a PO

1. Order Information:

   • Order Date: "27/11/2024"
   • Delivery Date: "28/11/2024"
   • Vendor: "Al Riyadh Suppliers"
   • Ship To: "Riyadh Warehouse"
   • Bill To: "Tijarah360 HQ"
   • Fees: "50 SAR"
   • Freight: "75 SAR"

2. Add Products:

   • Product: "Juice"
   • Unit Cost: "3 SAR"
   • Quantity: "100 units"
   • Expiry Date: "31/12/2024"
   • Total (after discount and VAT): "310.5 SAR"

3. Order Summary:

   • Subtotal: "300 SAR"
   • Discount: "30 SAR"
   • VAT: "40.5 SAR"
   • Total: "310.5 SAR"

4. Notes to Vendor: "Please label products with expiry dates."

5. Finalize: Click Receive Goods to complete the process.