This guide explains how to create and manage purchase orders in Tijarah360. The purchase order (PO) process allows you to order stock from vendors and manage incoming inventory efficiently.

Step 1: Choose the Type of Purchase

• Purchase Order: Select this option to generate a PO for your chosen vendor. You can specify quantities, agreed prices, and other details.
  Use Case: When you need to order specific products from a vendor.
• Accept Goods Without a Purchase Order: Select this option if you haven’t generated a PO but need to record incoming stock directly.
  Use Case: Receiving unexpected stock or goods without prior documentation.

Step 2: Enter Order Information

1. Order Date: Select the date of the purchase order creation.
   Example: "26-11-2024"
2. Expected Date: Specify the expected delivery date for the order.
   Example: "01-12-2024"
3. Vendors: Choose the vendor supplying the products.
   Example: "Al Riyadh Suppliers"
4. Ship To: Specify the location where the order will be delivered.
   Example: "Jeddah Warehouse"
5. Bill To: Select the billing address.
   Example: "Tijarah360 HQ"
6. PO Discount: Apply a discount to the purchase order, if any.
   Example: "5%"
7. Vendor Invoice Number: Enter the invoice number provided by the vendor for tracking.
   Example: "4366749872345"
8. Fees & Freight: Enter any additional charges such as delivery fees or freight costs.
   Example:
   • Fee: "50 SAR"
   • Freight: "25 SAR"

Step 3: Add Products to the Purchase Order

1. Use the search bar to find and add products by their Product Name, SKU, or Box SKU.
   Example: Search for "Juice" or SKU "7882517228482."
2. For each product, specify the following:
   • Unit Cost: The price per unit of the product.
     Example: "3 SAR"
   • Quantity: The number of units you want to order.
     Example: "50 units"
   • The system will calculate:
     • Total Discount
     • Total VAT (%)
     • VAT Amount
     • Total Price

Step 4: Review Order Summary

The Order Summary at the bottom of the page will display:

• Item/Quantity: Total number of products and units in the order.
• Fee: Any added service or processing fees.
• Freight: Delivery or transportation costs.
• Subtotal: The sum of all products before VAT or discounts.
• Discount: Applied discount amount.
• VAT: Tax calculated based on VAT percentage.
• Total: Final order cost.
  Example:
  • Subtotal: "150 SAR"
  • Discount: "5 SAR"
  • VAT: "22.5 SAR"
  • Total: "192.5 SAR"

Step 5: Add Notes or Messages

• Message to Vendor: Add any specific instructions or comments for the vendor.
  Example: "Please ensure all items are packaged securely."

Step 6: Save or Submit Purchase Order

• Click Save to save the draft for later edits.
• Click Submit to finalize and send the purchase order to the vendor.

Example Workflow: Creating a Purchase Order for Juice

1. Type: Select "Purchase Order."
2. Order Information:
   • Order Date: "26-11-2024"
   • Expected Date: "01-12-2024"
   • Vendor: "Al Riyadh Suppliers"
   • Ship To: "Jeddah Warehouse"
   • Bill To: "Tijarah360 HQ"
   • PO Discount: "5%"
   • Fee: "50 SAR"
   • Freight: "25 SAR"
3. Add Products:
   • Product: "Juice"
   • Unit Cost: "3 SAR"
   • Quantity: "50 units"
   • Total: "150 SAR" (before discount and VAT).
4. Order Summary:
   • Subtotal: "150 SAR"
   • Discount: "7.5 SAR"
   • VAT: "21.37 SAR"
   • Total: "163.87 SAR"
5. Message to Vendor: "Please deliver by the expected date and confirm receipt."
6. Save or Submit: Click Submit to send the PO to the vendor.