This guide walks you through the process of receiving goods against a Purchase Order (PO) in Tijarah360. Properly receiving goods ensures accurate stock updates and seamless inventory management.

Step 1: Navigate to the Purchase Order

• Go to the Purchase Orders section in Tijarah360 and select the specific PO from which goods are being received.
  Example: PO #PO89 for "Juice."

Step 2: Review the Purchase Order Details

The Order Information section will display key details of the PO:

• Order Date: The date the PO was created.
  Example: "27/11/2024"
• Expected Date: The estimated delivery date for the goods.
  Example: "28/11/2024"
• Vendors: The vendor providing the goods.
  Example: "Al Azizaba"
• Bill To: The billing address.
  Example: "rk food, al mohammad"
• Ship To: The delivery location.
  Example: "rk food, al mohammad"
• Fees & Freight: Additional costs associated with the order.
  Example:
  • Fee: "SAR 180"
  • Freight: "SAR 564"

Step 3: Verify Order Summary

In the Order section, review the products and associated details:

• Product Name: Name and SKU of the ordered item.
  Example: "Juice, 7882517228482"
• Unit Cost: Price per unit of the product.
  Example: "SAR 865.57"
• Quantity: The quantity ordered.
  Example: "10 units"
• Discount: Discounts applied to the PO.
  Example: "SAR 55"
• VAT: Value-added tax applied.
  Example: "15%"
• Total Amount: Final amount including VAT and additional charges.
  Example: "SAR 9,197.30"

Step 4: Receiving Goods

• Click on the Receive Goods button to begin the receiving process.
• A Goods Receipt Confirmation screen will open, allowing you to update the received quantities.
  Steps:
  1. Enter the quantity received for each product.
     Example: If you received all 10 units, enter "10."
  2. Verify the details match the order summary.
  3. Confirm receipt to update inventory automatically.

Step 5: Handle Discrepancies

If the quantity received does not match the quantity ordered:

• Update the received quantity in the Receive Goods screen.
  Example: If only 8 units are received, update the received quantity to "8."
• Add a note explaining the discrepancy for future reference.
  Example: "2 units are pending due to vendor delay."

Step 6: Update Stock Levels

Once goods are received:

• Inventory will be automatically updated based on the received quantities.
• You can verify updated stock levels under the Inventory Management section.

Step 7: Action Log

The Action Log section at the bottom of the screen tracks all updates related to the PO:

• Date & Time: When the action occurred.
• Updated By: The user who performed the action.
• Events: The details of the action.
  Example:
  • "PO created by rohitdev@gmail.com"
  • "PO discount expired: SAR 1,548.75"

Example Workflow: Receiving Goods for PO #PO89

1. Order Information:

   • Order Date: "27/11/2024"
   • Expected Date: "28/11/2024"
   • Vendor: "Al Azizaba"
   • Ship To: "rk food, al mohammad"
   • Total: "SAR 9,197.30"

2. Order Details:

   • Product: "Juice"
   • Quantity Ordered: "10 units"
   • Total Amount: "SAR 9,197.30"

3. Receive Goods:

   • Quantity Received: "10 units"
   • Discrepancy: None
   • Notes: "Delivered on time."

4. Action Log:

   • "27/11/2024, 11:49 AM: PO created by rohitdev@gmail.com"
   • "27/11/2024, 11:49 AM: PO discount expired: SAR 1,548.75"